Setting up your office plans in the Witco application is an essential step in ensuring smooth and efficient management of your workspaces. This configuration allows you and your occupants to easily visualize different spaces, book rooms or workstations, and optimize the use of your offices.
This guide will walk you through the steps necessary to prepare and submit your office plans for integration into the application.
Step 1: Gather Your Information
To get started, make sure you have all the necessary information about your company:
| Information | Description |
| Company Name | The official name of your organization |
| Number of Floors | The total number of floors you wish to map |
| Total Area | The total office space in square meters (m²) |
| Launch Date | The date you want the plans to be operational in the app |
Step 2: Submit Your Office Plans
It is critical that you submit accurate and up-to-date floor plans for each floor of your building.
Accepted formats are PDF and JPG. Here’s what you need to include:
- Floor Plans: Ensure that each plan accurately reflects reality, with all rooms, offices, and other spaces properly represented.
- Space Names: Label the plans with the names of spaces, such as meeting rooms or workstations.
- Specific zones: If you are not mapping the entire floor, identify the zones to be included.
- Furniture: If the furniture needs to be represented on the plan, make sure to include it in detail.
Step 3: Create a List of Points of Interest
The next step is to create a detailed list of Points of Interest (POIs) to be include in your plans. To do this:
Use the provided Excel file (Process map Witco.xlsx, attached to this article) or a spreadsheet that follows the format below:
| Floor | Name displayed on the client's map | Table or icon | Type of icon / table to display on the map | Display a name on Witco's map | Name to display on Witco's map | Capacity |
| Example: 1st Floor | Example: Space B15 | Table |
Example: Shared Space Icon |
Yes |
Example: London Room | Example: 6 |
Step 4: Select Icons or Tables
Depending on your preferences and the needs of your offices, you can choose to display the POIs using icons or tables:
- Icons: Select the appropriate icons for each room type.
- Tables: If you prefer a more detailed view, choose tables.
Step 5: Decide How to Display the Names
It is important to determine whether you want the names of the rooms to be visible on your maps:
- Show a Name on the Witco Map: Indicate whether you want the names to appear directly on the plans and specify the exact names to be used.
For an example of a completed Excel file, refer to the
exemple client.xlsx, attached to this article.Step 6: Review and Group Your Information
Before submitting your files, take the time to review all the information and group similar instructions together.
For example, if multiple workstations need to be represented by the same icon, clearly indicate this to avoid repetition and facilitate processing.
By following these steps, you will ensure an optimal setup of your office plans in the Witco application. Thorough preparation and detailed file submission will ensure that your workspaces are represented accurately and functionally.
If you have any questions or need further assistance, please contact our support team or your Customer Success Manager (CSM). We are here to help you optimize the Witco platform and maximize its use for better workspace management.
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