The My Organization module is a powerful tool designed to help companies efficiently manage their organizational structure through departments and communities. This user-friendly feature allows you to create and manage groups, hierarchies, and team memberships all in one place.
Who can access this module?
The My Organization module is available to:
- Occupants and managers who are associated with a company
- Users with appropriate permissions (see detailed permissions below)
Key Features
1. Departments Management
![Department Structure Example - placeholder for screenshot showing department hierarchy with parent and child departments]
Departments allow you to:
- Create hierarchical organizational structures
- Manage team members efficiently
- Set up parent-child relationships between departments
- Assign department managers and administrators
Key points about departments:
- Users can only be in one department at a time
- When added to a child department, users automatically become members of the parent department
- Each department must have a unique name
2. Communities Management
![Communities Overview - placeholder for screenshot showing communities interface]
Communities offer a flexible way to group users:
- Create community structures based on company or building level
- Set up parent-child relationships between communities
- Manage community memberships
- Assign community administrators
3. Integration with Other Modules
The My Organization module integrates seamlessly with various other features:
| Module | Integration Features |
|---|---|
| Attendance | - Set up policies by department/community- Filter team view by groups |
| News Feed | Restrict content visibility to specific groups |
| Events | Control event visibility per department/community |
| Statistics | Apply department-based filters |
| Reservations | Set resource access permissions by department |
Managing Your Organization
Creating Departments
![Add Department Interface - placeholder for screenshot showing the add department form]
- Navigate to the department homepage
- Click the "Add Department" button
- Fill in required information:
- Department name
- Manager (from your company)
- Administrator(s)
- Add team members to the department
Creating Communities
![Add Community Interface - placeholder for screenshot showing the add community form]
- Go to the communities section
- Click "Add Community"
- Choose the community scope:
- Company-based: Only for users within your company
- Building-based: For users within the building regardless of company
- Fill in required information:
- Community name
- Administrator(s)
- Access restrictions
- If a user is added to a new department, they will automatically be removed from their previous department
- This rule ensures a clear and unambiguous organizational structure
✅ Maximum flexibility: A user can belong to multiple communities simultaneously
- No limit to the number of communities a user can join
- Enables cross-functional collaboration and multiple groupings
Choose the group type based on your needs:
Departments for official organizational structure (one per user)Communities for more flexible and cross-functional groupings (multiple possible per user)
- Departments for official organizational structure (one per user)
- Communities for more flexible and cross-functional groupings (multiple possible per user)
Bulk Import Features
For larger organizations, bulk import options are available for both departments and communities:
[!TIP] Use the provided templates for smooth import:
- Template for new departments
- Template for adding members to departments
- Template for new communities
- Template for adding members to communities
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